Tidying Up Your Business
KonMari Method For Busy Entrepreneurs
So you watched Tidying Up with Marie Kondo on Netflix, and you’re OBSESSED with cleaning your home and purging your unwanted clothes… But have you considered tidying up your BUSINESS? Today, I’m going to give you 3 simple ways you can use the KonMari method to declutter your business, without taking more than an hour out of your work day.
About a month ago, I was scrolling through Instagram when I came across multiple friends of mine talking about tidying up their houses using something called the KonMari method. Not knowing what it was, I hopped on to Google and read about Marie Kondo, the expert organizer with multiple best-Selling books and a Netflix series titled Tidying Up. If you haven’t seen the series, let me catch you up to speed, Marie is this short, adorable, smiley, exclusively skirt-wearing Japanese woman that comes into people’s homes and teaches them how to, well, Tidy Up!
As the owner of multiple business and virtual assistant for creative entrepreneurs, as I watched the show I couldn’t help but think the KonMari method would be perfect for business owners like most of my clients, who are so caught up with the daily grind in their business that they don’t feel they have time to organize it. So, today I’m going to break down 3 simple ways you can use the KonMari method to de-clutter your business. Let’s dive in!
The first step is to organize your business finances. Now I know that's a pretty heavy topic to start the video off with so why don't we ease into it a little bit and talk about clothes. So if you've ever watched the show, you know that Marie first brings her clients into the bedroom to purge their clothing, and the way that she does this is she has them take all of the articles of clothing out of closets, our of drawers and pile them onto the bed. She argues that the reason why you have to do this is because you never really know how much clothing you have until it's piled on something, and you can see it all in one place.
So now we're going to do the exact same thing with our business finances. So what I want you to do is really simply open up a Google doc and write down all of the income that you have and all of the expenses that you have going out on a monthly basis. There's no need to do the entire year at once. Don't overwhelm yourself. Just do the current month that you're in. You can always work backwards from there or just start fresh now and keep going for now on.
Once you have a list of all of your income, great. Now you know what's coming in! But now let's really talk about the expenses. A key component of the KonMari Method is to determine what sparks joy for you and removing it from your life. So look at your expenses and decide what you actually need based on whether or not it brings you happiness. Did you actually need those 2000 business cards because they were on sale? Maybe not. Maybe you do, I don't know. It's completely up to you.
For me, when I was looking at my expenses, and I saw that I had five $20 subscriptions, I ended up purging all of them because I realize since they didn't spark joy for me, I saved $100. Maybe the same will happen for you.
Step number 2 is a lot less intense, and it's organizing the papers that are lying around your office. Marie teaches in the KonMari Method to organize papers by category. The first category being things that need your immediate attention. So this is checks that need to be written, letters that needed to be responded to, etc. Number two, is things that you use frequently, and you need to have handy all the time. For me that's my planner where I need to write my daily to-dos. And number three are things that are used infrequently, but you need to hold onto them for an indefinite amount of time.
This would be like important tax information for your business, for example. Once you have all of your papers in three different categories, it shouldn't take too long to do this but once you have them, determine what you can scan electronically. For me, when I realized that I had all this tax information that was just lying around in my office, I could just scan it stick it in Google Drive and then whenever my accountant needed the information, it's so much easier. I could just email it over, thus eliminating the clutter around my office.
Finally, it’s time to organize komono. Now, I thought komono was a piece of clothing...But according to Marie, it's the Japanese word for accessories or small items. As business owners we have a lot of small items around the office, don't we? So what we're going to do is we're going to pile all of our small items. Really for me it was office supplies. I was guilty of a huge Mason jar of pens and pencils that I was hardly using. So pile them all onto your desk and determine what sparks joy for you.
And while you’re at it, maybe test some of those pens because when did this I realized that half of them didn't even work! ;)
Once you decide what you're doing to keep and what you're doing to get rid of, Marie teaches that every single thing needs to have a home. So it would be wise to invest in a really cheap desk organizer from Amazon or something of the like to keep everything for easy access in the future.
Friends, organizing your business will increase your focus and attention during the day, helping make quicker and better decisions and increase your overall mood and feelings about your work. Not to mention, you'll be so much more productive when you implement the KonMari Method in your office.
If you'd like more help with organizing your business, I use a client management system called Dubsado and it seriously has changed the game for my business and I feel like I'd be doing a disservice without telling you. It is an online system that organizes my clients and projects all electronically by category so I can keep track of contracts, invoices appointments and to-dos all in one place for every single client. If you want to learn more head to coffeewithkristi.com/dubsado and I've got tons of free resources for you to check out on the topic!